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Recruiting Coordinator (Contract)

Summary: Life Sciences company located in South SF seeking a motivated and experienced Recruiting Coordinator!

Job responsibilities:

  • Ensure each candidate has an exceptional recruiting experience, by providing clear and concise guidance on process steps, timely follow-up on any question and superior assistance with on-site logistics.
  • Provide timely and accurate candidate status information to all hiring managers and ensure they are well-informed on each step of the recruiting process.
  • Coordinate calendar and schedule candidate phone and on-site interviews. Assist in the coordination of candidate travel.
  • Prepare and provide supplemental handouts to candidates and interview panel in a timely fashion.
  • Provide timely follow-up correspondence to candidates on recruiting status via phone and email.
  • Monitor the applicant tracking system (ATS) for candidate progression and accuracy.
  • Post jobs to ATS system (Jazz) and other industry sites (e.g., LinkedIn, BioSpace).
  • Provide basic 1:1 end-user ATS training to new users (e.g., hiring Managers, support staff, etc.).
  • Identify opportunities for improving candidate experience and scheduling efficiency.
  • Support out-reach activities to assist in creating diverse candidate pools for each open position.
  • Generate reporting metric data on candidate demographics, workflow and activity.
  • Facilitate contracts with staffing-related vendors to support recruiting needs of the organization.

Position requirements:

  • Bachelor’s degree and a minimum of two years prior Recruiting Assistant/Recruiting Coordinator experience required; pharmaceutical or biotech industry experience preferred. Start-up/emerging company experience would be ideal.
  • Excellent verbal and written communication, exemplary customer service skills with an emphasis on tact and confidentiality.
  • Proven organizational skills with strong attention to detail, ability to prioritize and work well in an environment with competing demands.
  • Proficient with Apple apps, Google Docs and Microsoft Office.
  • Experience with Applicant Tracking Systems (ATS); Jazz ATS experience preferred but not required.
  • Roll-up-your sleeves, can-do attitude, with a sense of urgency and a friendly, diplomatic demeanor.
  • Problem solver, able to troubleshoot issues independently and drive them to closure with minimal supervision, while also understanding when it is appropriate to escalate issues.
  • Comfortable in a fast-paced environment and in dealing with ambiguity.  Flexible, able to change direction quickly.
  • Proven track record as a team player, with an exceptional work ethic and willingness to pitch in wherever and whenever needed.
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